Rello AI
Outbound Voice AI · Real Estate · Fully Managed · 24/7

Call Every Lead.
Convert More. Every Time.

The Rello AI Outbound Voice System qualifies portal enquiries, follows up missed leads, contacts tenants and runs intelligent call sequences — so your team only speaks to people who are ready to move.

391%
Higher Conversion
<60s
Speed to Lead
100%
Leads Contacted
14 Days
Free Trial
The System

What the Rello AI Outbound Voice System Does

Rello AI Outbound is not a dialler or a generic call centre tool. It is a fully managed intelligent outbound voice layer that calls your leads, qualifies them in natural conversation and delivers structured, actionable data back to your team — without a single human agent making the call.

Use Cases

What Rello AI Outbound Handles

Each outbound workflow is a separate custom-built voice agent, configured around your agency's exact qualification criteria, call sequences and data outputs.

Lead Qualification
📋
Portal Enquiry Qualification
Goal: Qualify every portal lead before your agents spend time on them
  • Calls portal enquiries instantly upon receipt
  • Qualifies buyer intent, timeline and finance status
  • Confirms property interest and inspection availability
  • Delivers qualified lead summary to your CRM or dashboard
  • Flags hot leads for immediate agent follow-up
Speed to Lead
Speed to Lead Response
Goal: Contact warm leads within 60 seconds of form submission
  • Triggers automatically when a form is submitted
  • Reaches the lead while they are still warm and engaged
  • Qualifies and routes to the right agent instantly
  • 391% higher conversion vs delayed follow-up
  • Works 24/7 — no lead goes cold overnight
Property Management
🔧
Tenant Arrears and Reminders
Goal: Automate tenant follow-up without consuming PM time
  • Outbound rent arrears reminder calls
  • Lease renewal reminder and confirmation calls
  • Inspection confirmation and scheduling calls
  • Maintenance follow-up and resolution confirmation
  • All outcomes logged automatically
Sales Pipeline
🏡
Prospecting and Follow-Up
Goal: Keep your pipeline warm without agents making cold calls
  • Post-inspection follow-up calls to buyer leads
  • Outbound prospecting for new listing opportunities
  • Database reactivation — reconnect with dormant leads
  • Referral and review request calls post-settlement
  • Vendor update calls during campaign periods
Speed to Lead

The First Call Wins the Deal

The speed at which you contact a warm lead is the single biggest factor in whether you convert them. Rello AI eliminates the gap entirely.

391%
Higher conversion rate when contacted within 60 seconds
vs leads contacted after 5 minutes. Every minute you wait, your chances of conversion drop significantly. Rello AI calls the moment a form is submitted — day or night.
Call Sequence

How the Outbound Call Sequence Works

This is fully tailorable. Every step of this sequence — the timing, number of attempts, days, channels and messaging — is configured by your agency during onboarding. You decide how leads are contacted. We build and manage the system that does it.

This is how we have set it up for other clients
1
Initial Call — Immediate
Rello AI calls the lead the moment they enter your system. Natural, conversational and fully scripted to your qualification criteria.
2
Second Attempt — 7 Minutes Later
If no answer on the first call, Rello AI automatically calls again 7 minutes later. Catches leads who were briefly unavailable.
3
Next Day Follow-Up — Lunchtime
If still no answer, the system schedules a follow-up call for the next business day around lunchtime — the time window with the highest answer rates.
4
Final Call Attempt — Following Day
One final call attempt the following day before moving to SMS. Maximises contact without over-saturating the lead.
5
SMS Follow-Up — Final Touch
If all call attempts are unsuccessful, an automated SMS is sent with a personalised message and direct callback option.
The Process

How It Works in 4 Steps

From discovery to live outbound calls in 14 days. We handle the build. You handle the conversations that matter.

1
Discovery and Data Mapping
1-2 Days
We map where your leads come from, how we access them and how qualified data gets pushed back into your system.
2
Script and Sequence Build
5-7 Days
Your custom voice agent is built with your qualification criteria, call sequence, escalation logic and SMS messaging.
3
Test and Refine
1-3 Days
We run live test calls, review transcripts and refine the agent until it performs exactly as required before going live.
4
Go Live and Manage
1 Day
Your agent goes live. We monitor, optimise and report on performance every month. Your pipeline starts filling itself.
Integrations

Works With Your Existing Systems

Rello AI Outbound connects to any platform with open API documentation. We pull your lead list, run the calls and push qualified data back — without manual data entry or system changes.

Rex CRM
Full open API — 100% of data accessible
PropertyMe
Australia's leading PM platform
Reapit
Sales and PM — strong Australian focus
MRI Vault
End-to-end Australian built platform
HubSpot
Flexible, widely used, full open API
Salesforce
Enterprise grade, fully customisable
Pipedrive
Popular with boutique agencies
Google Sheets
Simple lead list — no CRM needed
Don't see your CRM? Rello AI integrates with any platform that supports open API documentation. If your system has an API, we can connect to it. Get in touch and we'll confirm compatibility before you commit to anything.
Pricing

Transparent Pricing. Per Agent.

Each outbound workflow is a separate custom-built voice agent. Pricing is per agent — you decide which workflows to automate and pay accordingly. No bundles, no guesswork.

Growth
Setup fee (includes first month)
$2,997
Custom built — discovery, scripting, testing, go live
Then monthly
$397/mo
200 included minutes · $0.40/min overage
  • Fully custom voice agent build
  • All outbound use cases
  • Custom call sequence configuration
  • Full analytics dashboard
  • Unlimited script revisions
  • Priority support
  • Monthly performance report
  • CRM integration
  • Dedicated account manager
  • Multi-agent discount
Book a Discovery Call
Running Multiple Outbound Agents?
Advanced clients running two or more outbound agents receive 20% off the monthly fee on every additional agent beyond the first. The more workflows you automate, the better the value.

Example: Agency running 3 outbound agents on Advanced
Agent 1 — Portal lead qualification: $697/mo
Agent 2 — Speed to lead response: $558/mo (20% off)
Agent 3 — Tenant arrears reminders: $558/mo (20% off)
Total: $1,813/mo for 3 fully managed outbound voice agents

What's Included Monthly

Your Monthly Fee Isn't Just for Minutes

The monthly fee covers a fully managed service — not just usage. Your voice agent is actively monitored, optimised and improved every single month.

Growth
$397/mo + 200 included minutes
  • Ongoing agent monitoring and performance reviews
  • Script optimisation as your workflows evolve
  • Call quality auditing — we listen, we improve
  • Monthly performance report — calls made, leads qualified, conversion rate
  • Priority support — response within 24 hours
  • Platform and infrastructure maintenance
  • Prompt and logic updates as AI models improve
  • $0.40/min overage after included minutes
🔓
No Lock-In
Cancel anytime
💯
Money-Back Guarantee
Risk-free start
🚫
Zero Hidden Fees
What you see is what you pay
Live in 14 Days
Fast deployment guaranteed
🎯
Per Agent Pricing
Only pay for what you automate